This Information is intended for the use of professional service company including tax service, mortgage company, bank, or otherwise indicated as the taxpayer of record on behalf of individual property owners.

Parcel and Property Tax Research

Parcel, Owner and Property Tax Information can be acquired 3 different ways:

1) Online as 'Guest Access' (Free Service)

•  Owner, parcel and assessment Information

1. Go to www.kcor.org
2. Click 'Guest Access'.
3. Click 'PVA Real Estate Assessment'.
4. Research each individual parcel by:
• Name
• Location
• PIDN
• DEED
• Subdivision

This search will provide parcel, assessment and owner name and address information.  Please direct questions regarding the owner and assessment data to the PVA Office (859)392-1750.

• Property Taxes Information

1. Go to www.kcor.org
2. Click 'Guest Access'.
3. Click 'Tax Bills'.
4. Research each tax bill by:
• Owner Name
• Property Location
• Parcel ID Number
• Account Number
• Bill Number

Online 'Tax Bills' Search provides you with the following information:

• Owner Information
• Property Location
• Breakdown of property taxes amounts by entity
• Payment Amounts: Discount, Face Amount, Penalty, and fees. 
• Recalculated Penalty and Interest Payment Amount given future date (user specified date.)
• Mortgage Code (M# next paid amount and paid date).  Code indicator for bills paid electronically by tax service, bank or mortgage company.

Current Year Tax bills are available after October 1st of the current year. 

Prior Year Tax bills are viewed by clicking on the "Previous Bill" button. 

Delinquent Bills Only Search is available for subscribers to the "Clerk's Records Option" in the "Sign Up Now" screen.  Payoff amounts for prior year bills are available by subscription only.  Payment for prior year tax bill is handled by the County Clerk's Office (859)392-1650.

2) Tax Roll Data Export Request

Kenton County can provide assessment roll, current year and delinquent tax roll files by email and/or CD.  The assessment roll is delivered to the County Clerk for tax bill generation on Sept 15th.  New tax year information is generally available after October 1st, and delinquent files are available year round.   

• Obtaining the Current Year Tax Roll for Tax Bill Payment processing is free (see Electronic Payments section below.) 
• Obtaining the Assessment Roll File which contains Parcel and Current Owner Information as well as the delinquent bill file has cost  charged by record count using the following:

	Record Breakdown	Cost Per Record	Maximum Amount
	Intial cost for request	N/A	100.00
	First 1,000 records	0.10	100.00
	Next 4,000 records	0.08	320.00
	Next 10,000 records	0.06	600.00
	Next 35,000 records	0.04	1,400.00
	Next 50,000 - higher	.0.02	N/A

To request for tax roll please call the Kenton County IT Dept at (859)392-1462 or (859)392-1463.  Or mail your request to: 

Kenton County IT Dept. 
303 Court St Rm207
Covington KY  41011

Note: Only the entire Assessment roll or delinquent file is exported and counted.  No extra filtration or other exclusion is considered.

3) Sheriff's Department Research Staff

The cost for this service is $2.00 per parcel.

The following Information can be provided:

• Parcel Information
• Assessment Amount
• Owner Name/Address
• Tax Payment Status
• Current Tax Amount Due

Your request must be faxed to the Sheriff's Office at
(859)431-8951.

1. Mark the Fax "Attention: Taxes".
2. Put your Company Name
3. Company Mailing Address
4. Company Telephone Number
5. Company Fax Number
6. Name of person requesting the information
7. Clear statement of what information is to be verified: Include PIDN, owner's name, property address.

The return response will be faxed to you by the next business day.  Payment for this service must be tendered to the Sheriff's Office within 7 working days.  Please write a check for the entire amount of $2.00 each record payable to Kenton County Sheriff and mail it to:

Kenton County Sheriff
P.O. Box 188070
Erlanger   KY   41018-8070

Note: You can also go to www.kcor.org  using 'Guest' access function to get more detailed information.

Electronic Payments by Banks, Mortgage Companies and Tax Services

1)     All tax services, mortgage companies and banks requesting electronic mortgage payment processing must register by calling the Kenton County Sheriff's Office at (859)392-1800.

2)     Then, the tax service company must provide an electronic tax bill request for the parcels they intend to pay.  The registration through the Sheriff's Office and the Tax Bill file request must be submitted through the Sheriff's Office no later than August 31st. 

This tax bill request must be in the approved record layout as defined below:

Record Layout for Tax Bill Request

DOS ASCII Text File fixed length records in 3.5Inch floppy or Email
Record length 16 Characters
Uncompressed
File name on diskette:  a:\kenton.txt'

Bill Request Record:

                        Field Name               Type                      Length
                     1   PIDN                      alphanumeric         16    *(Edited)

          *Parcel ID Number Edit:  999-99-99-999.99

Record terminated with 'Carriage return' and 'Line feed' characters.  HEX '0D','0A'.

Email the request file to: Tracy.Hester@kentoncounty.org or Lisa.Gutsmann@kentoncounty.org

Or Mail 3.5" Diskette,CD to: 

Kenton County Sheriff
303 Court St Suite 409
Covington, KY  41011

3)     The Sheriff's Office validates the file and provides the tax bill requestor error list of parcels that are invalid or not found.

4)     After the new tax bills are generated and available for payment on Oct 1st, the tax bills assigned to each tax service, bank or mortgage company are sent.  The record layout of the bills are as follows:

Mortgage Company Tax Bill Record Layout

DOS ASCII text file consisting of fixed
length records and fixed length fields
with no field / unit separators.
File name on diskette: 'a:\kentbill.txt'

 Bill record:

        Field name           Type         Length
       ---------------     ----------- ------
    1  P.I.D.N.          alphanumeric  16  *(edited)
    2  bill number            numeric     06
    3  tax year                numeric     04
    4  face amount          numeric     10 and 2 decimal positions (12 total)
    5  discount amount    numeric     10 and 2 decimal positions (12 total)

    * PIDN edit: 999-99-99-999.99

Record terminated with 'Carriage return' and 'Line feed' characters.  HEX '0D','0A'.

 5)     The tax service, bank or mortgage company must send a payment file containing only the parcels whose tax bills are to be paid.  This payment file must have the record layout format as shown below:

Mortgage Company Tax Bill Payment Record Layout

DOS ASCII text file consisting of fixed
Length records and fixed length fields
with no field / unit separators.

File name on diskette: 'a:\kentbill.txt'

Bill record:

        field name                type                 length
       ---------------       ------------       ------
    1  P.I.D.N.                alphanumeric    16  *(edited)
    2  bill number             numeric            06
    3  tax year                 numeric            04
    4  face amount           numeric            10 and 2 decimal positions (12 total)
    5  discount amount     numeric            10 and 2 decimal positions (12 total)

* PIDN edit: 999-99-99-999.99

Record terminated with 'Carriage return' and 'Line feed' characters.  HEX '0D','0A'.

6)     Which amount is due?

• Discount amount: if Paid Between October 1st through October 31st.
• Face  amount :  If Paid Between November 1st through December 31st.
• After December 31st interest, Penalty and fees are added, please call the Sheriff's Office for payment amounts after December 31st.

A check(s) with amount(s) equal to the total amount of face amount or discount amount, depending on the paid date has to be made payable to:

Kenton County Sheriff
P.O. Box 188070
Erlanger, KY  41018-8070

Please call the Sheriff's Department at (859)392-1800 if you have any questions regarding this procedure or tax bill payment.