KENTON COUNTY FISCAL COURT
M I N U T E S
MAY 24, 2005, 7:00 P.m.
The regular meeting of the Kenton County Fiscal Court was called to order at the Independence Courthouse. Present at the meeting were Judge Executive Ralph A. Drees; Commissioners Dan Humpert, Barbara Black and Adam Koenig; County Attorney Garry Edmondson; County Treasurer Ivan Frye; Human Resources Director Joe Shriver; Sheriff Charles Korzenborn; Jailer Terry Carl; Fleet Management Director Mike McKenney; Police Chief Bill Dorsey; Emergency Management Director Ed Burk; Assistant County Attorney Stacey Hege; Sheriff's Office Administration Director and Comptroller Manager Dick Searles; Court Reporter Cathy Johnston; and Guests.
Deputy Judge Executive Scott Kimmich was absent because of illness.
Invocation and Pledge of Allegiance
The invocation was given and pledge of allegiance led by Commissioner Dan Humpert.
Approval of Minutes
Judge Dress asked for approval of the minutes for the last meeting. Commissioner Humpert moved for approval with a second from Commissioner Black. The minutes were unanimously approved with the vote of aye.
Delegations
Update on community emergency response team, Ed Burk reporting: Classes will start next week that train citizens to take care of their families, neighbors and neighborhoods in the event of a major disaster. The first class will start in Crescent Springs and Villa Hills at the fire station on June 2 at 7:00 p.m. and run for about three hours for eight weeks. If any of the public is interested in attending, they can contact the emergency management office at 392-1488 to be put on the list and registered for the classes.
General Business
There was not any general business to come before the court.
Resolutions
RESOLUTION NO. 05-03C-Approval of adjustments and transfers between appropriation accounts as recommended by the county treasurer, Ivan Frye reporting: This is for accounts that were inadequately funded and minor adjustments had to be made to put enough money in some line items that need to be paid. Commissioner Koenig made the motion to approve the adjustments; seconded by Commissioner Humpert. The motion was unanimously approved following roll call.
Ordinances
ORDINANCE NO. 950.85-Second reading for the establishment of the Kenton County Code Enforcement Board, Garry Edmondson reporting: This will be a board to hear the issues for the one-stop shop the area planning commission will be enforcing for the county and 15 of the cities will also be using these services.
Commissioner Humpert asked when the one-stop shop would start and Mr. Edmondson said on July 1. Commissioner Black asked how the membership would be broken down and Mr. Edmondson answered that they would try to get an even disbursement throughout the county and cities.
Commissioner Koenig moved for approval; seconded by Commissioner Black and the motion unanimously passed with an aye vote.
Consent Agenda
CLAIMS LIST-County Treasurer Ivan Frye: Commissioner Black asked about the items regarding jail site/planning and Norix and Mr. Frye answered that these were part of the jail security and control boards that are in use.
There being no more questions, Judge Drees announced warrants would be issued and the bills paid.
Administrative Actions
HANDOUT NO. 05-25-Permission for Judge Executive Ralph A. Drees to execute a memorandum of agreement for the sheriff's department and the Governor's Office for Local Development to purchase body armor: Judge Drees said there was a resolution in hand that needed to be passed for the purchase of the body armor. Commissioner Humpert moved for passage with a second from Commissioner Black. The motion unanimously passed with an aye vote.
HANDOUT NO. 05-26-Approval of reimbursement agreement with Administrative Office of the Courts for use of the Kenton Justice Center for the period of July 1, 2005 through June 30, 2006, Ivan Frye reporting: An annual agreement that is renewed each year whereby it is agreed that the county will operate the justice center for the Administrative Office of the Courts for which they reimburse the county. Judge Drees asked about the amount for rental costs in the agreement and Mr. Frye said they rent 106 garage spaces for which they reimburse the county.
Commissioner Black made the motion for approval followed by a second from Commissioner Koenig. The motion unanimously passed with an aye vote.
HANDOUT NO. 05-27-Request reject bid from BP Oil and accept Harper Oil products bid for gasoline, Ivan Frye reporting: The fiscal court gave approval at a previous meeting for the gasoline bid for public works and the police departments. The county attempted to award the bid to BP Oil for the golf courses because it has to be delivered in a smaller vehicle and BP declined because they said it is not cost effective for them. Harper Oil is the next low bidder and they have agreed to deliver fuel to the golf courses.
Commissioner Koenig made the motion for approval; seconded by Commissioner Black. The motion unanimously passed with the vote of aye.
HANDOUT NO. 05-28-Authorize County Judge Executive Ralph A. Drees to execute a contract with the Northern Kentucky Area Development District for the administration of MH/MR Aging funds, Ivan Frye reporting: An annual contract executed with the area development district to receive the mental health/mental retardation and senior funding requests. Subsequently, they receive the reimbursement requests each month from the agencies the county awards contracts to and certify those to the county for payment.
Commissioner Humpert made the motion for approval with a second from Commissioner Koenig. The motion was unanimously approved with a roll call vote.
HANDOUT NO. 05-29-Request to reject all bids for food and chemical products for the detention center, Ivan Frye reporting: This item was pulled from the agenda to be completed at a later date.
HANDOUT NO. 05-30-Acknowledge receipt of no bids for health services for the detention center, Ivan Frye reporting: No bids were received for health services in the jail and this situation is now under review and the county may come back to the court with a revised RFP and go out to bid in the future.
Commissioner Koenig asked Mr. Frye if he had any idea as to why no bids were received. Mr. Frye said there was a pre-bid meeting to explain any ambiguities or if there were any questions in the bid document. The question that came up was what was the county currently spending and they were told what the county is spending on medical services and the companies decided they could not provide the service for that cost. What was not noted was that this is the amount spent on medical contracts and not on the salaries of people that worked in the center. The other item asked for was a performance contract and these agencies refused to provide a performance bond.
Commissioner Humpert asked if these services were now being performed in house and Mr. Frye answered yes. Commissioner Black said the county may have to accept bids without a performance bond and Mr. Frye said he had talked to the county attorney in regard to this matter and he said it could be waived by the fiscal court.
HANDOUT NO. 05-31-Request to surplus vehicles from county service and request to dispose of same through public auction, Mike McKenney reporting: This is for vehicles that the county no longer has a use for because of age, mileage or general condition. Some of the vehicles are for fees and they have been setting while the county goes through the court system for them to be used for fees.
Commissioner Humpert asked the date for the last time vehicles were sold and Mr. McKenney answered that it had been in 2003. Boone County is having an auction on June 11 at the Boone County Fairgrounds and it will be well publicized.
Judge Drees asked for an entertainment to the motion and Commissioner Black made the motion; seconded by Commissioner Koenig. The motion unanimously passed with an aye vote.
HANDOUT NO. 05-32-Approve county sheriff's settlement for the collection and distribution of 2004 taxes and to issue the sheriff a quietus, Sheriff Korzenborn reporting: Mr. Korzenborn thanked the information technology section for their cooperation and help. Over 62,000 bills were received from the clerk totaling $85,457,691.85. The office collected 98.56 percent of these to bring in $84,000,227 plus and the uncollected has been turned over to the county clerk.
Mr. Frye said the sheriff's packet had been reviewed with all of the numerical representation and it is correct insofar as can be discovered from this examination. It is recommended the quietus be issued to the sheriff.
Judge Drees asked if this was for 2004 taxes and Mr. Frye answered yes. Sheriff Korzenborn said his office sells the bills, which is 10 percent of the outstanding bills, and then they are turned over to the county clerk and attorney who handle the sale after that.
Commissioner Humpert moved for approval; seconded by Commissioner Koenig. The motion was unanimously approved following roll call.
Mr. Frye read the quietus to the fiscal court that was issued by Judge Drees.
Request to cancel regular meeting for June 14, 2005, and schedule meeting for June 7, 2005, 9:00 a.m. Commissioner Humpert made the motion for approval with a second from Commissioner Koenig. The motion was unanimously approved with the vote of aye.
Executive Orders
EXECUTIVE ORDER NO. 05-36-Resignation of the following employees as part-time workers for the golf courses, effective May 24, 2005: David Goetz, George Caster, Ray Denton, John Helmle and Mike Marshall: Judge Drees asked if these were employees that were hired this year and Mr. Shriver said some were permanent part-time individuals that did not come on this season, or had moved, etc. Commissioner Black made the motion for approval; seconded by Commissioner Koenig and the motion unanimously passed with an aye vote.
EXECUTIVE ORDER NO. 05-37-Employment of the following as part-time workers for the golf courses, effective May 18, 2005: Harvey Koch and William Green: Commissioner Koenig moved for approval with a second from Commissioner Humpert. The motion unanimously passed with the vote of aye.
EXECUTIVE ORDER NO. 05-38-Employment of Jeff Eastham as a seasonal worker for the golf courses, effective May 18, 2005: Commissioner Black made the motion for approval with a second from Commissioner Humpert, and the motion unanimously passed with the aye vote.
EXECUTIVE ORDER NO. 05-39-Resignation of Ralph McKenzie as sergeant for the police department, effective May 31, 2005: Commissioner Black moved for approval; seconded by Commissioner Koenig.
Chief Dorsey said that Sergeant McKenzie had been a real asset to the police department and would be sorely missed by the department and the citizens served.
The motion unanimously passed with the vote of aye.
Citizens Address
There were not any citizens present that wished to address the court.
Administrative Reporting
DEPUTY JUDGE EXECUTIVE-Scott Kimmich: Absent because of illness.
COUNTY TREASURER-Ivan Frye: At the June 7 meeting there will also be a public hearing for the budget and we will have the second reading and approval at the meeting. The budget has been duly advertised for approval on this date.
HUMAN RESOURCES DIRECTOR-Joe Shriver: Nothing further to report.
COUNTY ATTORNEY'S REPORT-Garry Edmondson: Nothing to report.
Commissioners' Reports
COMMISSIONER BARBARA BLACK-Nothing to report.
COMMISSIONER DAN HUMPERT-Nothing to report.
COMMISSIONER ADAM KOENIG-The cable board would like to announce a new service that is being provided for in the mornings on Channel 16 of still pictures of the Artimis cameras where traffic conditions can be seen before leaving for work. Also, Ellen Williams was given congratulations on her new post of being Commissioner of the Governor's Department of Local Development.
Judge-Executive's Report
Nothing further to report.
Executive Session
No executive session was called.
Adjournment
Since there was not any other business to come before the court, Commissioner Humpert made the motion to adjourn with a second offered by Commissioner Black. The motion unanimously carried with the vote of aye.
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