KENTON COUNTY FISCAL COURT
M I N U T E S
April 11, 2006, 9:00 A.M.
The regular meeting of the Kenton County Fiscal Court was called to order at the Independence Courthouse. Present at the meeting were Judge Executive Ralph A. Drees; Commissioners Dan Humpert and Adam Koenig; Deputy Judge Executive Scott Kimmich; County Attorney Garry Edmondson; County Treasurer Ivan Frye; Human Resources Director Joe Shriver; Assistant Police Chief Ed Butler; Public Works Director Joe Murphy; County Engineer Charlie Meyer; Special Projects Manager Ralph Bailey; Fleet Management and Solid Waste Management Director Roger Wells; Jailer Terry Carl; Court Reporter Cathy Johnston; and Guests.
Commissioner Barbara Black was absent.
Invocation and Pledge of Allegiance
The invocation was given and pledge of allegiance led by Commissioner Dan Humpert.
Approval of Minutes
Judge Drees asked the court for approval of the minutes dated March 28, 2006. Commissioner Humpert made the motion for approval; seconded by Commissioner Koenig. The motion was unanimously approved with the vote of aye.
Delegations
There were not any delegations to appear before the court.
General Business
No general business items were brought to the court's attention.
Resolutions
There were not any resolutions to come before the court.
Ordinances
There were not any ordinances brought before the court.
Consent Agenda
Claims List-County Treasurer Ivan Frye: Since there were no comments or questions regarding the claims list, Judge Drees directed that warrants be issued and the bills paid.
Administrative Actions
Handout No. 06-18
Acceptance of the Edward Byrne Memorial Justice Assistance Grant in the amount of $20,749.50, Ed Butler reporting: This is an annual grant that will be used for the upgrade of camera equipment for police cruisers.
Commissioner Humpert asked if this wasn't an increase over last year and Mr. Kimmich said it went up approximately $3,000, the reason being that the distribution of funds is based on part one crimes. Last year the city of Erlanger shared in the distribution and this year the city was determined not to have sufficient part one crimes to qualify for funding so it became a situation where the county and the city of Covington can apply for the funds. A 70/30 split was agreed upon with the city of Covington.
Judge Drees asked what part one crimes were and Mr. Kimmich said they were the more serious crimes such as murder and rape.
Commissioner Koenig made the motion for approval; seconded by Commissioner Humpert. The motion unanimously carried with the aye vote.
Handout No. 06-19
Authorization to proceed in the declaration to surplus various computer items in the county clerk's office: Commissioner Humpert moved for approval followed by a second from Commissioner Koenig and the motion was unanimously approved with the vote of aye.
Handout No. 06-20
Recommendation to concur in the amendments to the bylaws of the OKI Regional Council of Governments, Scott Kimmich reporting: There is a one and one-half page memo from the attorney at the OKI that has been given to the court. The bylaws that were adopted 20 years ago did not provide for townships in Ohio to have representation as the cities in Kentucky. Currently, all of the cities in Kentucky are represented on the council and Ohio townships were excluded and the cities were included. Because of the way their government operates, Ohio has townships of over 130,000 in population and they were all lumped together and had to elect representatives. The agreement was that Ohio communities should be treated the same as Kentucky communities and should be allowed to send their representatives to the council. These bylaws primarily effect trustees in the township operations in the state of Ohio, but because all three states are parties to it, it has to be approved by the three states' attorneys general who have been working on it since 2002 and all three have signed off on it. It is now before the eight counties for their approval.
Commissioner Koenig said he had a question about article eight stating that the price limitations for the executive director have been raised to $30,000. Mr. Kimmich said that allows the executive director to contract up to $30,000 for any money that has been approved or budgeted by the board of directors. Commissioner Koenig asked if this was without a bid and Mr. Kimmich said that the board of directors procurement policy requires it to go to bid. This simply says that once they have done that, the executive director can execute the contract.
Commissioner Humpert made the motion for approval with a second from Commissioner Koenig. The motion was unanimously approved with the vote of aye.
Handout No. 06-21
Award bids for uniforms and body armor to Roy Tailors Uniform Co., Inc., Ivan Frye reporting: A total of five bids were received and two companies were the only ones that submitted a complete bid on all of the items. In evaluation, Roy Tailors was determined to be the best bid and the lowest. It is recommended that this bid be awarded for both the detention center uniforms and the police department.
Commissioner Humpert asked if the county was currently using this company and if they performed satisfactorily and Lt. Colonel Butler and Mr. Carl said yes.
Judge Drees asked when was the last time that uniforms were ordered and Mr. Frye said they were only ordered as replacements except for a new person. The employees wear the uniforms every day while at work.
Judge Drees asked for a motion and Commissioner Koenig made the motion for approval; seconded by Commissioner Humpert. The motion unanimously passed upon roll call.
Authorization to proceed with bidding of chiller for installation at Rosedale Manor Nursing Home, Scott Kimmich reporting: Authorization is being asked for the county treasurer to bid the chiller that will be installed as a part of the HVAC system. In consultation with the chairman of the board and executive director, it was agreed to go ahead and bid the chiller separate from the installation so there can be about a six-week lead time on getting it built.
Commissioner Humpert made the motion for approval with a second from Commissioner Koenig. The motion was unanimously approved following a roll call vote.
Authorization to proceed in securing request for qualifications and bids for the installation of the chiller and climate control devices at Rosedale Manor Nursing Home, Scott Kimmich reporting: This is a situation where the engineer will be putting together specifications for the installation of the chiller and climate controls for each room. Authorization is being asked to proceed in going to bid for these items based on the specifications that will be provided by the engineer.
Commissioner Humpert asked if this takes a particular company or if any heating and air conditioning company can install the equipment. Mr. Kimmich said that because of the size of the unit being installed and because they will be working in residential units, there will have to be coordination and some level of expertise in residential installation in a large unit. This will not be a run-of-the-mill installation. Commissioner Humpert asked if this could be certified in the bidding and Mr. Kimmich answered yes. In the specifications, the bidder will have to list their qualifications and references of where this similar installation has been done in the past.
Commissioner Koenig made the motion for approval; seconded by Commissioner Humpert. The motion unanimously passed with a roll call vote.
Executive Orders
Executive Order No. 06-20
Reappointment of Bob Wehr to the Independence Fire District Board, effective July 1, 2006-July 1, 2009: Commissioner Humpert moved for approval with a second from Commissioner Koenig and the motion unanimously passed with vote of aye.
Executive Order No. 06-21
Reappointment of Bob Wehner and James Glenker to the Piner-Fiskburg Fire Protection District: Commissioner Koenig made the motion for approval; seconded by Commissioner Humpert and the motion was unanimously passed with the aye vote.
Executive Order No. 06-22
Reappointment of Lisa Sheehan and Jackie Castellano to the Elsmere Fire District Board, effective June 30, 2006-June 30, 2009: Commissioner Humpert moved for approval followed by a second from Commissioner Koenig and the motion was unanimously approved with the vote of aye.
Executive Order No. 06-26
Reappointment of Shad Sletto to serve as a member of the Rosedale Manor Nursing Home Board, expiring April 11, 2009: Commissioner Koenig made the motion for approval; seconded by Commissioner Humpert and the motion was unanimously passed with the vote of aye.
Executive Order No. 06-27
Appointment of Ed Fritz, Richard Noah and Gary Beatrice to the Rosedale Manor Nursing Home Board, expiring April 11, 2009: Commissioner Humpert moved for approval followed by a second from Commissioner Koenig and the motion unanimously passed with the aye vote.
Executive Order No. 06-23
Acceptance of resignation of James Brooksbank from the Department of Public Works, effective March 31, 2006: Commissioner Koenig moved for approval; seconded by Commissioner Humpert. The motion unanimously passed with the vote of aye.
Executive Order No. 06-24
Appointment of various hires for the golf courses as part-time and seasonal maintenance employees, effective April 10, 2006: Commissioner Humpert made the motion for approval followed by a second from Commissioner Koenig and the motion unanimously passed with the aye vote.
Executive Order No. 06-25
Acceptance of resignation of Raymond Tewell as a part-time starter at the golf courses, effective April 6, 2006: Commissioner Koenig moved for approval; seconded by Commissioner Humpert and the motion was unanimously passed with the vote of aye.
Citizens Address
There were not any citizens present that wished to address the court.
Administrative Reporting
DEPUTY JUDGE EXECUTIVE-Scott Kimmich: Nothing else to report but said the solid waste manager did have a report for later.
COUNTY TREASURER-Ivan Frye: Nothing further to report.
HUMAN RESOURCES DIRECTOR-Joe Shriver: Nothing to report.
COUNTY ATTORNEY'S REPORT-Garry Edmondson: Mike Schwartz from the area planning commission will be in attendance at the next meeting to go over the sexually oriented business ordinance.
Judge Drees asked for Roger Wells, Solid Waste Management Director, to come before the court to give his report. Mr. Wells said the annual spring cleanup program this year was 100 percent more than was done in the past. It would not have been that successful without the help of Joe Murphy and the public works department. Mr. Wells also thanked the personnel in fleet management for the scheduling and bringing in heavy equipment during the cleanup so there was minimal down time during the three-day cleanup.
Commissioner Humpert asked to go over the numbers and read the numbers for the 239 ton cleanup using 49 dumpsters. Mr. Wells said it was usually 60 or 70 tons total count and Commissioner Humpert said this was incredible.
Judge Drees also commented on the great job that was done when he cleaned out his basement and said how courteous and helpful the personnel was when they came to pick up the items from his home. He said it was a good program the county put on to benefit all citizens in the county including all of the cities.
Commissioner Humpert said a lot of the cleanup could also be recycled such as motor oil and the tires that were collected. Mr. Wells said when the stuff was brought in, the recyclable material was separated from the other and a few dollars was made on the trash and it kept the county from having to clean it up.
Mr. Wells said a national event was coming up on April 22nd that was the "Great American Cleanup." The county is involved in this and crews will be out picking up roadside litter and anyone that would like to volunteer for this effort should be at Middleton Mills Park at 9:00 a.m. on that date.
Judge Drees thanked Mr. Wells for his report and this information.
Commissioners' Reports
COMMISSIONER BARBARA BLACK-Absent.
COMMISSIONER DAN HUMPERT-Nothing to report.
COMMISSIONER ADAM KOENIG-Nothing to report.
Judge-Executive's Report
Nothing to report.
Executive Session
There was no executive session called.
Adjournment
There being no further business to come before the court, Judge Drees asked for the motion to adjourn. Commissioner Humpert made the motion; seconded by Commissioner Koenig and the court was adjourned with the unanimous vote of aye.
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